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Business and Academics Transcription Services Save You Time and Energy

At Preferred Transcriptions, we handle all of your business and academic transcription needs with industry-leading standards for quality, accuracy, and speed.

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Why do our clients come to us for academic and business transcription services?

Woman typing on laptop at desk | business and academic transcription services | Preferred Transcriptions

Professors and higher education administrators did not choose their jobs to spend time transcribing audio and video. Nobody opened a business to write out their meeting notes. For most people, transcribing long audio or video recordings is part of their business or profession, and not a task they particularly enjoy.

So why not send it to the professionals at Preferred Transcriptions instead? Our expert transcriptionists can take over your transcription tasks so that you can focus on the things you enjoy. Turn to our professional transcriptionists for all your academic transcription or business transcription needs, including:

Our business and academic transcription services are the perfect solution for many people in the business and academic fields, including:

  • Writers
  • Students
  • Professors
  • Business owners

We help you reduce your paperwork load and capture meaningful discussions, research data projects, and web content – faster and easier than doing it yourself!

Contact Preferred Transcriptions for fast and accurate academic or business transcription. We’ll help you do more of what you enjoy in your day and less of what you don’t.

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How Do I Send My Audio or Video for Fast Academic or Business Transcription?

At Preferred Transcriptions, we take pride in our fast turnaround times for both academic and business transcription. We make the submission process fast and easy, too! Simply:

  1. Set up your account with Preferred by calling us at 888-779-5888 – it takes just minutes to get you set up.
  2. Use the link we send you to upload your source audio and video.
  3. Download your finished audio, video, podcast, or other media transcription within 24 to 48 hours.

After a quick review by you or your team, your transcription is ready to go!

Personalized Service to Meet Your Unique Needs

Our clients are as varied and as individual as you are. That’s why we personalize our services to meet your needs. You’ll work with the same transcription team every time, allowing them to become familiar with your personal preferences. Preferred Transcriptions’ expert transcriptionists provide academics and business owners with fast, reliable service that fits your workflows, including:

  • Professors
  • Administrators
  • Undergraduate students
  • Graduate students
  • Researchers
  • Teaching assistants

Try us today and find out for yourself!

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What Are Academic Transcription Services?

Man researching in library | business and academic transcription services | Preferred Transcription

Academic transcription is the act of converting school-related or research-related audio and video into written text. This can include recorded seminars and lectures, academic research interviews, dissertation interviews, podcasts, coalition interviews, and more.

Many types of academics can benefit from academic transcription, including:

  • Professors
  • Students (including post-grads and Ph.D. students)
  • School administrators
  • Researchers
  • Teaching assistants
  • Lab assistants
  • Library tech
  • Project managers

The Benefits of Academic Transcription

Academic transcription provides many benefits:

  • For students: turn lectures and seminars into usable, searchable, and shareable study notes
  • For professors: help save and archive lectures for future use, including planned changes
  • For researchers: provide written transcripts of subject interviews, meetings, conferences, and other recorded events
  • For school administrators: review written transcripts, note hours of audio and video recordings of meetings, interviews, and other events
  • For lab assistants and students: record notes instead of stopping to write notes down for a hands-free, distraction-free note-taking method
  • For teaching assistants: record messages to students, including essay/test notes and daily notes
  • For library tech: convert library materials from audio/video into text for researchers
  • For project managers: dictate notes, transcribe meetings for report writing and future reference, and get a written record of any recorded event

What Are Business Transcription Services?

Business transcription is the act of creating a written record from audio and/or video sources that support your business. This includes business meetings, personal notes, podcast transcripts, closed captions for videos, speeches, presentations, and conference calls like earnings calls. It also includes dictating business letters and other correspondence.

The Benefits of Business Transcription

There are many benefits to business transcription:

  • Create and archive searchable records for future use
  • Close-captioning and related activities for business video production
  • Faster report writing
  • Sharing meeting notes and associated materials, including conferences, presentations, and earnings calls
  • Dictating personal notes is quicker and easier than typing, especially when you’re on the move
  • Dictating letters and memos is also quicker than writing or typing
  • Spend less time documenting and more time doing

Why Work with Preferred Transcriptions?

Preferred Transcriptions’ expert transcriptionists save you many hours typing out recorded notes and events yourself. Our professional transcriptionists are likely faster. We also use special tools to make listening and typing easier. That means we can provide you with high-quality academic and business transcription in a fraction of the time.

You also get more benefits with Preferred Transcriptions. Over the decades, we’ve carved a niche for ourselves as a fast, reliable, and friendly service. All companies say they go the extra mile, but as you’ll see in our Case Studies below, we prove it for our clients every day. Our professional transcriptionists save you time and hassle and are quick to adapt to your specialized needs.

With Preferred, you get:

  • Fast turnaround of all transcription
  • Highest standards of accuracy, quality, and speed
  • Best-in-class customer service
  • 100% U.S.-based transcriptionists
  • Secure servers
  • Experienced transcriptionists and reliable
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Types of Academic and Business Transcription

There are many types of academic and business transcription and uses. Here’s an overview of a few of the more popular ones:

Lectures, Seminars, and Discussions (Academic)

Recording lectures, seminars, panel discussions, and other in-class activities in audio or video format is a routine practice. Students use them for studying. Professors can also use them to make future changes to the curriculum or to write books, essays, papers, and other academic works. Academic transcription lets you turn audio into searchable, usable text.

Business Meetings, Conferences, and Sessions

Often, someone takes notes during important business meetings. But sometimes they miss crucial details. Or personal biases affect how the data is recorded and understood. Business transcription lets you provide full transcripts of meetings for people who could not attend. It is also convenient for returning to specific parts of the meeting without having to watch hours of video or audio. This is especially useful in brainstorming sessions and meetings where the content is not always predictable.

Search Engine Optimization or SEO (Academic and Business)

Search engines like Google can’t “watch” videos or “listen” to audio. So, if you put up a video on your website, for example, Google won’t know what it’s about unless you provide text on the page as well. Providing excerpts, summaries, or full transcripts of audio or video content will boost your SEO. This will increase your content’s visibility on the Internet. Transcription is your first step to creating easy-to-read content.

Interview Transcription (Academic and Business)

One of the best ways to gather information is to talk to people who know. Academic researchers, marketing professionals, and business owners often interview subjects. Capturing that content is easy on video or audio. But using that information can be more difficult. Nobody likes fast-forwarding and rewinding through hours and hours of recordings to find that one specific quote or section! Transcription provides you with all the text, making it easier to find the information you’re looking for instantly.

Subtitles and Closed Captioning (Academic and Business)

Suppose you regularly make videos for your academic or business work. In that case, you’ll likely need closed captioning and subtitles to reach a wider audience. Closed captions help people who are hard of hearing. Many viewers on social media watch videos with the sound off. Closed captions are the only way to share information with them.

Lab Notes and Research Projects (Academic)

As anyone working in a lab knows, stopping what you’re doing to write down notes is not always efficient. Sometimes, your hands are full. Sometimes, you can’t just stop in the middle of what’s happening in front of you. Sometimes, when you do stop to take notes, it takes you out of the flow of thought. Recording your spoken notes and sending them for transcription later solves all these problems, allowing you to focus on your work while making notes.

Personal Dictation (Academic and Business)

Note-taking can be a pain. Typing a note into your phone, carrying a notebook, and opening your laptop at inconvenient times can be challenging. Plus, the average person can speak much faster than they can write or type. Personal dictation is a fast and easy way for you to capture your ideas without needing to stop and write them down. Then, send your recordings for transcription either regularly or in batches, and get the full text back. Saves time in report writing, observations, scheduling, and so much more!

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Frequently Asked Questions About Our Services

Businesspeople in meeting room | business and academic transcription services | Preferred Transcriptions

What is the turnaround time for business and academic transcription services?

Preferred Transcriptions delivers fast turnaround times. We usually finish transcriptions within 24 to 48 hours. The time depends on how many audio or video files you upload at once.. However, rush transcription jobs are rarely a problem for transcriptionists. Just let us know (888-779-5888), and we’ll get it back to you as soon as possible!

Who do we contact in case of questions or problems?

We take pride in providing outstanding customer service. Feel free to contact us anytime at 888-779-5888 or info@preferredtranscriptions.com, and one of our client service managers will respond promptly. We will answer your call unless we’re on the line with another client – no automated phone services and no “customer service representative.” (Try calling us right now to see for yourself! 888-779-5888)

How do you ensure that our media files, including audio, video, and transcripts, will be kept confidential?

Preferred Transcriptions follows the same HIPAA compliance rules for managing sensitive data as we do with all our medical transcription clients. That means:

  • We use secure servers to upload audio files and transfer transcripts.
  • All transcriptionists use locked computers.
  • Data, including audio files and transcripts, are immediately deleted from computers once the completed job is uploaded back to the server.
  • U.S.-based transcriptionists complete all transcription work – we do not send any of your confidential data overseas where our laws do not apply.
  • Most of our team of professional transcriptionists have been with us for years, and new transcriptionists are closely vetted.

How accurate is your transcription service?

Officially, we keep an industry-standard accuracy rate of 98% for all transcription, but in practice, it is typically higher. We employ only native-English-speaking, U.S.-based transcriptionists. This reduces errors with language, accents, culture, and understanding American references. Offshore transcription services or AI speech recognition systems often make these mistakes when transcribing human speech. Additionally, our human transcription services can flag issues that AI transcription and offshored services may overlook, such as name confusion, misused words, and more (source). For our clients, this means less time reviewing and correcting transcriptions and more time focusing on the work they were trained to do.

What types of recorded events can you transcribe?

Preferred Transcriptions can transcribe any audio and video recordings, including:

Our professional business and academic transcriptionists can transcribe any recorded event.

Can you transcribe recordings with multiple speakers?

Yes, multiple speakers are not a problem. If you have the opportunity, ask speakers to talk one at a time to make transcription faster and more cost-effective.

What type of digital files can you transcribe for audio transcription and video transcription?

Preferred Transcriptions can transcribe most types of digital file types (audio and video), including:

  • MOV
  • MP3
  • MP4
  • MPEG
  • MPEG-4 Audio
  • WAV
  • WMA
  • WMV
Chart of different file formats Preferred Transcriptions works with

If you have any questions about your file format, contact us at info@preferredtranscriptions.com or 888-779-5888.

Success Stories from Past and Current Clients

Fast Turnaround for Coalition Interview Transcription Helps Streamline Process for Academic Clients

When you think of fast transcription turnaround, you probably think of medical or legal transcription. But academic transcription sometimes requires a quick turnaround, as well.

One of our university clients regularly sends us recordings of coalition interviews for transcription. These interviews help our clients explore what is essential to their academic stakeholders. These include professors, students, TAs, and donors. These academic research transcriptions allows them to adjust programming accordingly.

As you can imagine, recordings come to us in large batches at specific times of the year rather than a steady stream. It’s not unusual to receive 20 or more recordings after a single coalition interview session. The faster educational institutions finish their coalition interviews, the faster they can plan strategies.

That’s one of the reasons why our academic clients continue to come back to Preferred Transcriptions. Our large, flexible team can get to work on these transcriptions almost immediately. Together, we expedite the projects so that they can proceed to the next step in their process.

As a bonus, we can work with their systems instead of the other way around. For this client, we download the coalition interview recordings from their secure servers. Then we upload the completed transcription back to their servers. They tell us this streamlines the process on their end, saving them a significant amount of administrative time and energy, which makes their jobs much easier.

We tell them, “Hey, any way we can help.”

Business Transcription Saves One Insurance Adjuster Hours and Hours at Month-End

Many of our business transcription clients come to us because we help them with their administrative tasks. This makes everything faster and easier for them.

One story that comes to mind is an insurance adjuster who was in a hectic period. Still, he had to get his month-end reports to Head Office. All it took was one phone call to us, and we were on it. After gathering all his recorded notes, the team immediately got to work. As they say, many hands make light (and fast!) work, and in no time, we had the reports back to him ready to review and submit.

Incidentally, we recommend to our business clients that they dictate notes instead of writing them down. This works exceptionally well for insurance adjusters. Most people talk faster than they write or type. Dictating notes into a small digital recorder or your phone is faster and easier than writing on a clipboard or balancing a laptop on your knee during an inspection. You’d be surprised how many hours in a month you could save yourself simply by dictating notes and sending them to Preferred Transcriptions!

Working with our professional transcriptionists is both fast and easy. Turnaround usually takes 24 hours. It may take longer if you submit many hours of recordings at once. We will even format the text to save you more time. You spend less time writing reports and more time doing everything else you need to do in your busy month.

Business meeting | business and academic transcription services | Preferred Transcriptions

Client Testimonials of Our Services

If you ask our clients, What’s the best transcription company?, they’d say, “Preferred Transcriptions.” Here are some kind words from our clients across all industries. But why not Contact Us and find out firsthand? We’ll show you how we can streamline your media transcription.

“Our company uses Preferred Transcriptions daily. They have accommodated all of our needs. I receive all of my reports in a 24-hour timeframe. They also type dictated reports, and I receive them the same day, which is an asset. I would highly recommend this company to anyone.”

— MRI Facility, Philadelphia, PA

“We are consistently pleased with the quality and timeliness of our transcribed reports. Preferred Transcriptions is extremely flexible to meet our individual and changing needs, and their customer satisfaction is fantastic. Their services are highly recommended.”

— HIMS Director

“If I ever need anything stat, within hours, it’s there. All the people there are a pleasure to interact with. I receive everything within 24-48 hours after it has been dictated….”

— Cardiology Group, Philadelphia, PA

“Our surgical center has been very pleased with Preferred Transcriptions personnel and services. … The personnel are extremely accommodating, friendly, and courteous. I highly recommend this company.

— Surgery Center, Lancaster County

Contact Preferred Transcriptions & Get Accurate, Fast Transcriptions For Your Needs

Contact Preferred Transcriptions to ask a question or set up an account. We can usually begin your business or academic transcription project on the same day.

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